Deputy Chief of Party – Global Fund (HIV/AIDS and Tuberculosis-World Vision Malawi

  • World Vision Malawi
  • Full time
  • 3 months ago
  • Lilongwe
  • Job Qualifications Master

Job Description

Deputy Chief of Party (DCOP) will foster close working between technical teams and project outreach personnel ensuring program delivery of outcomes and milestones. The DCOP will be responsible for the day-to-day operations to ensure seamless management of all technical and operational aspects of the HIV AIDS and TB program. Responsible for high-quality service delivery, outreach and staff capacity building ensuring compliance with World Vision and the Global Fund policies and procedures. The position will cultivate relationships with the government to advance program objectives to ensure smooth implementation of program activities. The position will also work closely with Sub-Recipients (SRs) to ensure compliance and high quality activities.

KEY RESPONSIBILITIES:

Technical Coordination and Operational Implementation:

  • Coordinate development of technical proposals and implementation strategies.
  • Supervise the implementation of the planned community activities.
  • Supervise the implementation of activities implemented by Sub Recipients.
  • Coordinate internal Budget versus Actuals meetings within the Project Management Unit (PMU).
  • Develop and manage dashboards for monitoring implementation of project activities.

Reporting and Documentation:

  • Provide program implementation reports, identifying bottlenecks and proposing corrective actions.
  • Contribute to the monitoring and analysis of field activity reports.
  • Contribute to the periodic analysis of project performance.
  • Work collaboratively with the Finance Manager and Compliance Manager on Disbursement Requests.
  • Document good practices and achievements to ensure proper visibility of the project.

Human Resources Management:

  • Supervise project staff and ensure that planned tasks and activities are executed consistent with project objectives.
  • Monitor and evaluate staff performance.
  • Evaluate capacity building needs and support the professional development of team members.
  • Supervise the implementation of staff training.
  • Support operational staff in the implementation of activities (e.g., supervision, training).

Sub-Recipient Capacity Building:

  • Coordinate the implementation of SR situational analyses and development of action plans.
  • Coordinate technical assistance development for SR’s project performance framework.
  • Coordinate the supply of equipment and resources.
  • Coordinate technical assistance field zone teams for quality ownership and implementation of procedures.
  • Identify capacity building needs of implementing actors and develop capacity building plans.

Accountability:

  • Coordinate the implementation of a situational analysis of the accountability systems.
  • Establish a procedure and tools for information sharing, oversee the implementation.
  • Establish a procedure and tools to ensure community participation. Oversee implementation at PR level and monitor field zone implementation.
  • In collaboration with the Focal Points, set up mechanisms for collecting and handling complaints within the project framework.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Minimum of Master’s degree in Public Health, Health Management, or related discipline, or clinical degree in Medicine or Nursing.
  • Minimum 8 year´s professional experience with international health and HIV/AIDS and TB programs, inclusive of at least 3 to 5 years in a technical leadership role in resource-constrained settings.
  • Professional level of technical or managerial knowledge, skills, and experience to manage the operational activities of a unit or team, provide the technical and management support related to various size programs, grants or projects.
  • Experience working with bilateral and/or multilateral donors and familiarity with their procedures and practices; experience with The Global Fund preferred.
  • Experience managing and/or collaborating with donor-funded award implementing partners.
  • Demonstrated experience in program coordination and international public health projects in developing countries, particularly in implementing and managing projects, consultants, set realistic priorities, and plan for the successful implementation of HIV/AIDS and TB programs, Social and Behavior Change, advocacy, data management and use, etc.
  • Professional level of technical or managerial knowledge, skills, and experience to manage the operational activities of a unit or team, provide the technical and management support related to various size programs, grants or projects.
  • Experience working with bilateral and/or multilateral donors and familiarity with their procedures and practices; experience with The Global Fund preferred.
  • Experience managing and/or collaborating with donor-funded award implementing partners.
  • Demonstrated ability to work well with others and to develop and maintain positive working relationships with and among project staff, subcontractors, consultants, and recipients of assistance required.
  • Demonstrated knowledge of the Global Fund rules, regulations, policies, and procedures as they relate to project and program compliance and reporting.
  • Excellent oral and written communication skills in English additional local language proficiency preferred.
  • Demonstrated experience in producing results, solving problems and making informed decisions.
  • Demonstrated experience in performance monitoring, tracking data quality, data management, and/or training in performance management topics.
  • Strong interpersonal, analytical, and communications skills required.
  • Ability to innovate and adapt to achieve project objectives.
  • Ability and willingness to travel primarily locally approximately 30-40% of time.
  • Experience in leading and inspiring others.
  • Effective and respectful working styles with colleagues from diverse backgrounds and work settings.
  • Ability to create and maintain networks.
  • Fluency in English.
  • Excellent oral and written communication skills in English.

Preferred Skills, Knowledge and Experience:

  • Excellent knowledge of computer software – MS Office (PowerPoint and Excel especially), experience with SunSystems, Adaptive Planning.
  • Must be flexible and can work independently and as part of a team.
  • Proven experience in preparing and development of Global fund reports quarterly, Semiannually and annually.

Work Environment/Travel:

  • Willingness and ability to travel 30% locally and internationally.
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