Administration and Finance Officer, Malawi

  • Full time
  • 9 months ago
  • Salary MWK 000 / Monthly
  • Job Qualifications Bachelor

Job Description

You will support the Country Manager and Programs team in Malawi. You will be required to provide Financial Management, Payroll, Administration and Human Resources support for Viamo’s activities in Malawi. Your role is to maintain and control completeness and accuracy of the financial and administration system for the Malawi office.

Key Responsibilities

Financial management

Under the technical guidance of a Regional Accountant

  • Review the monthly project invoices for correct allocation
  • Submit all project-related receipts and invoices to Global Finance and Administration and save on Viamo Drive
  • Compile budgets for field activities in close collaboration with Project Managers
  • Manage petty cash in the office and ensure compliance from program staff
  • Prepare monthly cash flow request for general office and projects
  • Prepare local payments following the procedure (payment voucher+ back up, signature process and request of authorization payment)
  • Track and reconcile bank statements
  • Participate in annual audit and specific audit required by donors


  • Process payroll monthly, printing and filing necessary reports
  • Process automatic payment of staff on 25th day of the month (or nearest working day)
  • Make sure that the salary control account is reconciled and outstanding payroll liabilities (INSS & IRPS) are paid in line with current tax regulations.

Administration & operations support

  • Manage the physical office space
  • Maintain equipment and supply inventory
  • Support travel (accommodation, travel reservations)
  • Assist in the organization of content development workshops, field testing and all other field activities
  • Support workshop logistics (room rental, refreshments)
  • Support local recruitment processes
  • Perform general office clerk duties and errands.

Key Performance Indicators

● Ensure accuracy of accounts and reporting

● Effective payroll administration

● Effective administration, HR & program support

Team and Reporting Structure

  • Reports to Country Manager, Malawi



  • Relevant university degree and 3+ years general business management experience.
  • Excellent written and oral communication skills in English, customer service skills
  • Strong attention to detail
  • Strong intercultural understanding, and a passion for unleashing the potential of your colleagues
  • Excellent problem solving and interpersonal skills
  • Demonstrated self-management/entrepreneurial skills; adaptability and resourcefulness
  • Legally authorized to work in Malawi


  • Currently residing in Lilongwe
  • Experience working in non-profit, telecommunications or social enterprises

Apply now with a CV and a short cover letter


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