Project Coordinator (United Purpose Malawi)

  • United Purpose Malawi
  • Full time
  • 9 months ago
  • Lilongwe
  • Job Qualifications Bachelor
  • Number of vacancies 1 opening

Job Description

United Purpose Malawi is an international non-governmental organisation working to create opportunities for lasting improvement in peoples’ lives.

UP invites applications from suitably qualified and experienced persons to fill the following local vacancy:

Project Coordinator (1 x based in Lilongwe Office)

Job Purpose:

Under the direct supervision of the WASH Operations Manager, the Project Coordinator will ensure timely collection, management & reporting of all the information required for carbon finance from water (i.e. borehole data & user data).

S/He will effectively coordinate monitoring surveys in close coordination with UP’s Sustainable Energy Management Unit (SEMU) and/or our external carbon partner.

S/He will commit to dual responsibilities – overseeing WASH monitoring interventions and ensuring boreholes are generating carbon revenues.

S/He will be responsible for ensuring that Project expenditure is in line with the budget and implementation is on track to meet expected targets.

S/He will also work in close coordination with SEMU Program Manager, WASH Operations Manager, WASH Project Manager and WASH Facilitators and Project Accountant.

S/He will line manage the Technical Officer.

The Project Coordinator will also be responsible for ensuring the project is delivered in line with the UN’s protection mainstreaming pillars, UP’s Safeguarding Children and Vulnerable Adults Policy and with Core Humanitarian Standard 5 by ensuring:

  • Access to impartial assistance and equality;
  • Prioritize safety and dignity and avoid causing further harm;
  • Accountability to project participant and people-cantered humanitarian response, and;
  • Participation and empowerment/assist people to claim their rights and access available remedies for violence, abuse and exploitation

Key duties and responsibilities:

Project development

  • To effectively plan and coordinate Local Stakeholder Consultation (LSC) meetings and feedback rounds in accordance with Gold Standard requirements when need arises
  • To effectively plan, coordinate and support baseline tasks to include rehabilitated and new boreholes in the carbon finance process in accordance with Gold Standard requirements. S/he will ensure that household surveys (assessing fuel and water usage, and hygiene and sanitation practices) and Baseline Water Boiling Tests (BWBT) are conducted on time as need to develop new projects arise. Provide support and assistance to Gold Standard Objective Observer (OO) site visits to validate and verify United Purpose’s registration of carbon credits.#

Borehole Inclusion and Validation

    • Borehole Data
  • Ensure timely, complete and accurate borehole data is collected using the Carbon Transfer forms (CTF). Ensure information such as GPS coordinates; dates and signed by Water Point Committee representative are timely and accurately collected for each borehole.
  • Ensure timely, complete and accurate borehole proof of repair and installation data is collected using the Proof of Repair/Installation Form and the Water Quality Tests (WQT) where required.
  • User Data
  • Ensure timely, complete and accurate household user data – listing as many households as possible that use a particular borehole
  • Monitoring Plan and Project Support
  • Ensure timely and effective coordination of the following monitoring surveys over a period of 5 years of the carbon finance project
  • Monitoring Project Surveys
  • Usage surveys
  • Water Consumption field tests
  • Water Quality tests
  • Sustainable development monitoring (the Gold Standard requires contribution to two Sustainable Development Goals, in addition to the emission reductions)
  • Carbon Finance boreholes functionality monitoring using digital methods e.g. mWater
  • CLTS follow ups and verifications to ensure communities sustain ODF status
  • Data management and Reporting
  • Coordinate collection, analysis and interpretation of carbon finance data for use in Project Management;
  • Drawing up and sharing weekly and monthly borehole construction plans
  • Maintaining project activity records and up to date computerized database management
  • Preparation of timely and quality monthly and quarterly progress reports.
  • Responding to technical queries from an external carbon project partner in close collaboration with WASH Program Manager.
  • Project Management
    • Responsible for day-to-day operations of project activities, ensuring effective and efficient delivery of project results.
    • Line manage the WASH Technical Officer and coordination of project activities
    • Ensure close collaboration and networking with government partners, including communities, in liaison with other UP WASH projects, during all stages of project implementation.
    • Develop, implement and monitor project-level work plan, in line with project log frame, agreed deliverables, and resources.
    • Ensure effective project budgetary control and monitoring in line with UP’s financial procedures and guidelines, procurement and logistics, fraud and risk management policies.
    • Develop and submit weekly updates and monthly monitoring and documentation reports to
    • Operations Manager and WASH Program Manager
    • Ensure the programme is delivered In line with, UP’s Safeguarding Children and Vulnerable Adults Policy.

Qualifications, Experience, Skills and Competencies:

  • At least a Bachelor’s degree in Public Health, Water Resources Management, Environmental Health, Community Development, Engineering and any other relevant field
  • At least 3 years’ experience of working in WASH-related development projects in an International NGO.
  • Carbon Finance knowledge and experience is desirable
  • Strong planning, budgets skills and demonstrable experience
  • Excellent analytical and report writing skills.
  • Demonstrable experience in data analysis
  • Demonstrable experience in quantitative and qualitative monitoring and evaluation methodologies
  • Well-refined people management, team working and interpersonal skills with ample experience of line management.
  • Strong respect and empathy for communities, and an affinity to UP’s mission and values of integrity, dignity and environmental respect.
  • Ability to work independently with minimum supervision
  • Demonstrable experience in conducting water quality tests, analysing and interpreting its results
  • Good computer skills especially word processing, spreadsheets and database management.
  • Ability to lead with new ideas/innovations, documentation and dissemination internally and externally.
  • Strong respect and empathy for rural communities, and an affinity to UP’s mission and values of integrity, dignity and environmental respect.
  • Clean driving license and willingness to travel around a number of districts in Malawi.

Terms and conditions

The positions will attract a generous benefits package including a competitive salary, housing allowance, medical aid, insurance, leave grant, etc

How to apply

Qualified and interested candidates who meet the stated requirements must submit a completed Application Form. Please note that CVs and cover letters will not be accepted. Please visit to download the Application Form, and then submit the completed form via email only to [email protected]

If you have difficulty accessing the form, then contact us at [email protected] When submitting, please cite the position you are applying for in the subject title.

Any applications that do not include this in the title will not be considered. No hard copies / physical applications will be accepted. Closing date for the receipt of completed application forms is 12:00 Midnight of Sunday, 7th June 2020

Only short listed candidates will be contacted.

For more information about UP, please visit our website at


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