Real Estate & Facilities Officer

  • Full time
  • 1 month ago
  • Salary 0-1000 / Monthly

Job Description

Our client is seeking to recruit an energetic, aggressive, self-motivated and result oriented individual to  join its team in the position mentioned below:

Position: REAL ESTATE AND FACILITIES OFFICER 
Reporting to the Commercial Warehousing/Real Estate & Facilities Manager, the incumbent will be  responsible to ensure cost effective office/shops/guesthouses facilities; effective day to day  management of the facilities for the comfort of staff and business clients within approved budget and  efficiency of facilities management.


DUTIES AND RESPONSIBILITIES
 

  1. Lease management for all company facilities – offices, shops, guest houses.
  • All leases must be up to date and renewed whenever they have expired.
  • Ensure leases are signed by prospective landlords through the SAQ team and direct  contact with Landlords.
  • Resolve any lease related issues with landlords with supervision of the RE & Facilities  Manager.
  1. Process Site Sharing requests from other operators.
  • Follow ups on site sharing processes upon instructions from the RE & Facilities Manager. 3. Non-technical facilities maintenance.
  • Ensure that maintenance and repair of all the offices and shops is carried out as per  cycle and as per requests from user departments.
  • Ensure that all payments for repairs are made as per contracts and timely payments are  made to the vendors.
  1. Office support services.
  • Ensure the upkeep of the offices in accordance with set down standards.
  • Ensure Progressing of payment of office support services providers as per agreed terms  and reviewing performance of office support services.
  1. Security/Administration of Sites and properties.
  • Keep track of all security incidences at transmission sites and ensure that issues are  closed with the service provider and insurance.
  • Assist in the process of procurement of site generator fuel and compilation of monthly  reports.
  1. Insurance.
  • Assist in the process of insurance claims and ensure that the insurance tracker is up to  date at all times.


RELATED JOB REQUIREMENT / QUALIFICATION 
 

  • University degree in any relevant field
  • At least 2 years work experience in Administration and Procurement/Logistics function
  • Able to handle, prioritize, multiple projects simultaneously
  • High level of Accountability and Integrity
  • Excellent knowledge MS Excel and other presentation packages
  • Able to operate in a fast moving high performance driven organization


FUNCTIONAL/ TECHNICAL / PERSONAL SKILLS
 

  • Functional/Technical/Personal skills
  • Good analytical skills
  • Good interpersonal skills
  • Problem solving abilities
  • Mastery of Facilities principles, policies, concepts and systems
  • Able to contribute to the development of new principles and concepts
  • Strong analytical skills


Key Performance Standards (KPIS

  • Ensure that all lease agreements are signed and kept up to date.
  • Timely planning and delivery of property management services to both internal and external  customers.
  • Timely negotiations of the leases and timely follow up on issues.
  • Accurate and timely preparation of monthly reports as per agreed timelines.

How to apply
Suitable candidates are required to send their Applications & Curriculum Vitae to:

Email:  [email protected]
by Thursday 24th December, 2020 ; addressed to Human Resources  Manager.

Please note that only shortlisted candidates will be contacted

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