Procurement and Contracts Specialist

  • 5 months ago

    Job Description

    Malawi Institute of Management (MIM) has been retained by its client, Ministry of Local Government and Rural Development (MoLGRD), to recruit dedicated and result-oriented individuals to fill the following vacant position tenable in Lilongwe:


    The Ministry of Local Government and Rural Development, with the financial support from International Fund for Agricultural Development (IFAD), is ready to execute a Transforming Agriculture through Diversification and Entrepreneurship (TRADE) Programme for a period of 5 years. The main goal of the TRADE Programme is to improve sustainable livelihoods of rural people in Malawi and will be implemented through three inter-linked components: (1) Sustainable producer private partnerships; (2) Enabling environment for smallholder commercialisation; (3) Institutional support and Programme management and coordination. Foregoing, the above stated position will form a dedicated Programme Management Unit (PMU), which will undertake all financial and procurement management activities.


    Purpose of the Job

    Reporting to the National Programme Coordinator, the Procurement and Contracts Specialist (PCS) will be responsible for managing procurement processes and contract administration aspects. As head of the procurement unit, the incumbent will be tasked to ensure compliance with Government of Malawi (GOM) Procurement regulations and ensure due diligence to comply with IFAD Procurement Guidelines and handbook.

    Key Responsibilities and Duties

    • Champion the installation of appropriate procurement systems and procedures for effective planning and monitoring of procurements under the project
    • Oversee preparation and consolidation of inputs to the Annual Procurement Plan
    • Prepare a draft manual on procurement by partners and grant recipients, which sets the minimum standards of compliance for the procurement of goods and services under TRADE financing
    • Continuously train (on the job) implementers in the preparation of terms of reference, specifications and proactive follow-up of these inputs in the bidding processes
    • Prepare bidding documents based on acceptable bidding standards
    • Ensure all prior review requirements such as obtaining of the No Objections from IFAD are complied with in a timely manner; and,
    • Ensure that all the due tendering processes are adhered to: sufficient publications, strict adherence to deadlines and transparency in communications with bidders, publication of bid results

    Qualification and Experience

    • A minimum of Master’s Degree Business Administration, Public Administration, Finance, Economics or related field or its equivalent. A degree or diploma certificate in Procurement or Law from a recognised University will be an added advantage
    • At least 7 years’ proven experience in procurement and contracts management of Programmes or businesses with similar funding; and,
    • Advanced knowledge of web-based management systems in procurement management.

    Key Competencies

    • Demonstrates integrity by modelling the GoM/IFAD’s values and ethical standards
    • Ability to analyse procurement service requirements and lead procurement processes using specific procurement methods (RFQ, ITB, RFP).
    • In-depth knowledge on rural development issues
    • Ability to advocate and provide policy advice on organizational policies and procedures

    Submission of Applications

    Interested applicants that meet the requirements and qualifications of the position are advised to apply by submitting an application letter accompanied with a detailed curriculum vita, indicating all past experience from similar programmes as well as the contact details (email and telephone number) of at least three (3) professional references.

    Applicants are also strictly advised to include copies of original certificates. Submissions to be sent to the email:

    Email: [email protected]  copying : [email protected]

    Clearly mentioning the subject line MLGRD/IFAD/RECRUITMENT/2020.

    Closing date: Friday, 18th September 2020.

    Only successful applicants will be acknowledged.


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