Deputy Emergency Response Manager ( 1 position)-Plan Malawi

  • Plan Malawi
  • Full time
  • 10 months ago
  • Lilongwe
  • Salary MWK 000 /

Job Description

The vacancies below are in our Resilience and Humanitarian Response Program and located in Machinga and Mangochi districts

About the role
The Deputy Emergency Response Manager will support the Emergency Response Manager. The key responsibilities are as below:
• Provide support in overseeing the management of specific emergency programmes, ensuring response activities are in line with Plan International’s standard policies and procedures.
• Assist in leading on the development of specific humanitarian response strategies, clearly defining key priorities in line with Plan International’s expertise.
• Assisting in leading and managing rapid needs assessments, ensuring a clear focus on the specific needs of children and in particular girls. Based on the outcome of the needs assessments provide recommendations to the Country Director and senior management team on programming options and priorities.
• Support the selection of local partner organisations, ensuring alignment with Plan International’s approach and programming priorities in humanitarian crises.
• Support programme technical specialists to ensure programmes are of high quality and have direct positive impact on children affected by crises.
• Ensure appropriate programme quality standards are used in the design and implementation of programmes, particularly SPHERE and its companion guides (such as Child Protection Minimum Standards and Minimum Standards for Education Preparedness, Response and Recovery (INEE)) and the Core Humanitarian Standards (CHS).
• Support preparation of quality reports and updates for different Plan Entities and external actors such as donors.
• Delegated to represent Plan International with the host Government, both at national and regional level, highlighting key issues of concern impacting on children and in particular on girls.
• Engage with relevant humanitarian fora and clusters in country, ensuring appropriate information is provided in a timely basis
• Support in maintain and developing in country relations with institutional donors.
• Support the identification of opportunities to establish strategic partnerships with other humanitarian agencies.
• Supervise operational support functions (finance, HR, logistics)
• Ensure standard Plan International systems and procedures are followed.
• Ensure compliance with national legal requirements
• Together with the in-country security focal point person monitor local security situation, develop appropriate security guidelines and Standard Operating Procedures (SOPs)
• Ensure that administrative support functions are established and maintained in accordance with Plan International administrative policies and procedures
• Coordinate mobilisation of financial resources related to emergency activities;
• Ensure with the Procurement & Logistics Manager/Officer the establishment and maintenance of a functional procurement and supply chain management system;
• Support the Procurement & Logistics Manager/Officer with the timely and appropriate establishment of all logistics infrastructure.
• Develop appropriate operating budgets for emergency operations.
• Ensure compliance with donor requirements.
• Outline the composition of the emergency team, ensuring clear reporting lines and job descriptions
• Ensure all Emergency Response personnel understand and carry out their duties in accordance with Plan International’s humanitarian values and principles.
• Conduct performance appraisals for Emergency Response Team staff and ensure regular feedback and mentoring on individual performance is provided.
• Support in overseeing sitreps on the emergency response and recovery. Ensure timely dissemination of situation reports and fundraising material to Plan International’s Headquarters and National Organisations;
• Ensure appropriate information is shared within the organisation and is uploaded to the organisational intranet.

Qualifications, Skills and Competencies
• Degree or equivalent in management or related fields
• Significant field experience of managing emergency programmes in a number of humanitarian crises.
• Demonstrated experience of key practice and standards for humanitarian response such as SPHERE and CHS.
• Significant knowledge of humanitarian response, child protection and disaster risk reduction
• Conversant with the international humanitarian architecture, particularly related to coordination and funding. Demonstrated prior experience of engaging with the humanitarian coordination system and local, regional and global levels.
• Significant programming in emergencies in several continents and diverse contexts
• Experience of designing and delivering training
• Knowledge of general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.
• Training and facilitation
• Project management including planning and scheduling, process design, implementation and monitoring and evaluation
• Advocacy, influencing and negotiating skills, experienced in gaining commitment from a wide range of people, bringing about change and providing support from a distance
• Extensive programming experience in Gender in emergencies, particularly related to girls and adolescent girls.

How to apply

Send your application to [email protected] clearly indication on the subject the name of the position you are applying for. Include a CV and copies of certificates in your application.

Dead line for receiving applications is TUESDAY, 14th July, 2020

Plan International appreciates all applicants but only shortlisted candidates will be contacted, applications will be reviewed immediately they are received.

Plan International is an equal opportunity employer
Plan International takes seriously its policies on safeguarding children and young people and workplace safeguarding and will undertake a robust formal and informal measures to undertake robust background checks specifically attributable to these two areas
Plan International Malawi Reserves the right to establish a reserve of suitable candidates for future openings


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