The Bantwana Initiative of World Education Inc. (WEI/Bantwana) seeks qualified Finance and Grants Assistants for the USAID funded Ana Patsogolo Activity, a project aimed at preventing new HIV infections and reducing the vulnerability of orphans and vulnerable children (OVC) and adolescent girls and young women AGYW) WEI/Bantwana is a leader in OVC programming and organizational capacity development in high HIV prevalence countries in southern and eastern Africa.
WEI/Bantwana seeks a dynamic, innovative candidate for the Finance Manager position for the USAID-funded APA. The Finance Manager reports to the Director of Finance & Administration (DFA) and is responsible for overseeing the program finances and other operations and administrative duties.
Essential Tasks (Financial reporting, compliance, budgeting, operations & grants management:
- Oversee management and compliance of the cooperative agreement in line with financial requirements for USAID, World Education, Inc. (WEI) and laws of the Malawi government.
- Oversee the implementation of finance and administration policies and procedures for the program.
- Support and supervise staff to carry out day-to-day finance and administrative functions.
- Ensure complete documentation, stewardship, and accountability of financial transactions.
- Ensure budgets and forecasts are prepared and submitted on time.
- Ensure a robust budgeting, financial management, and tracking system is in place for strong financial accountability.
- Support and mentor financial support staff to ensure compliance with financial controls and operational systems.
- Provide technical assistance to sub-grantees to strengthen financial and operational systems.
- Ensure accurate and timely financial information is presented to management and project staff for decision.
- Work with the Grants Manager and Accountant to ensure all WEI audit recommendations are addressed.
- Review and ensure an up to date APA fixed asset register is maintained.
- Ensuring files/documents are uploaded in Salesforce, according to the following domains: Finance, Operations, IT, and Grants Management.
- Ensure FieldLink queries are resolved for both WEI and partners. To maintain FL tracker on weekly basis for sharing with DFA.
- Support in preparation of PEPFAR Expenditure report per set deadlines.
- Support in preparation of WEI dashboards for sharing with SMT (WEI and partners).
- Ensuring the integrity of the accounting systems by conducting constant review and evaluation of internal accounting and control procedures and coordinating responses to audit recommendations including the development of corrective systems or procedures as they relate to USAID/Malawi accounting division
Risk Management & Compliance:
- Ensure that regulations are complied with in all financial transactions and processes; keep the DFA informed on all major compliance issues/challenges while taking the necessary corrective steps.
- Ensure all follow-up actions and implementation of audit recommendations and addressing common audit findings.
- Observe and monitor all internal control issues around financial processes.
People Management and Development:
- Develop and guide the finance team, modeling effective relationship-building strategies, to promote strong, effective communication and accountability.
- Implement a capacity development plan and create an environment of experience sharing and promote best practices.
- Carry out performance management for the Finance unit.- Provide a supervisory role to the Accountant in ensuring adherence to Finance & Operations Manual.
A Master’s degree in finance, business management, or a related field is required, or Bachelors’ degree with ACCA or CIMA qualification.
Experience managing grants under a USAID program. Knowledge of practical accounting and financial reporting. Experience managing and building the capacity of a finance team. Effectively working with programmatic and M&E staff to coordinate support supervision and integrated capacity-building approaches.
A minimum of five years’ experience managing USAID-funded programs of at least $20 million. At least three years administering up to $2 million subgrants annually.
Specific Knowledge, Skills, and abilities Required
- Demonstrated leadership skills with experience in a senior financial management position preferably with an International NGO.
- In-depth knowledge of USAID financial management rules and regulations.
- Conversant with QuickBooks accounting package.
- Willingness to work as a team member, taking on additional tasks as needed to ensure the overall success of the project.
- High level of attention to detail, ability to multi-task, and work well under pressure.
- Strong analytical and interpersonal skills.
- Ability to work under pressure and in a culturally sensitive environment.
- Ability to work both independently and collaboratively as part of a team
How to apply
Applications will be reviewed on a rolling basis until the position is filled. To apply for this position, please submit a cover letter, CV, and three references (including name, organization, phone number, and email address) to [email protected] with the position title in the subject line.
Due to the high volume of applications, only shortlisted candidates will be contacted.
Deadline: 7 January 2020