• 12 months ago
  • Number of vacancies 1 opening

Job Description

The program National Coordinator will lead proactive all administrative and financial management duties of ASHMA and will be involved into Program Management.

Organizational Relationship
Reports to: Board of trustees’ chairman
Responsible to: Association Board of trustees

Description of Duties

  1. Support the association leadership structure development
  2. Responsible for official communication with donors. association leaders and partners and regional members
  3. Ensure and carry out proper planning, implementation and evaluation of activities according to agreed project and other plans and available resources
  4. Coordination of all activities implemented by the association and or jointly by project partners or donors:
    • Regularly visit regional funded groups to monitor and build their capacity
    • Keep ongoing communication with regional partners
    • Ensure proper and timely reporting from partners
    • Prepare reports to donors according to donor requirements.
  5. Develop and implement strategies for resource mobilisation and fundraising including proposal writing
  6. Taking a leading role in Advocacy activities for the Association
  7. Financial management
    1. Ensure and carry out on time and effective payments of program bills
    2. Prepare budget in collaboration with the Association board
    3. Prepare and supervise project budget contracts and release of funds with regional members
    4. Arrange for in- and external audits.
  8. Human Resource Management
    • Appraisal of staff employed by the Association
    • Organisation of staff issues (Leave. Off. Sick days, work plans, work ethic)
    • Responsible to organise staff and board meetings
    • Supervise performance. conduct of staff
    • Coordinate hiring of staff, recruitment, consultants approved by board.
  9. Office management
    • Responsible for proper function and maintenance of office, incl. equipment and assets
    • Filing, back up and sorting of all electronic documents
    • Archive all official documents safely – minutes, board files, memos, budgets, agreements and MOUs
    • Ensure and keep record of minutes during staff and other program meetings.
  10. Facilitate trainings
  11. Seek opportunities of personal and professional development as well as willingness to teach or train others

Knowledge, Skills and Qualifications:

  • University Degree in Administration/Human Resources/ Management/Programs planning/journalism/Development Studies or related degree.
  • Knowledge and experience of community development programming
  • Good communication and writing skills
  • Knowledge and Experience of disability management
  • Worked with NGO for not less than two years.
  • Experienced in Project Management
  • Fluently in written and spoken English language
  • Computer literate especially office programs (Microsoft word and excel)
  • Team building- and management skills to lead teams effectively
  • Ability to work with minimum supervision
  • Strong financial management skills and experience
  • Vehicle and/or motorcycle driving permit advisable.

Condition of Employment
Full time contract for 1 year but renewable on a year to year basis according to the recommendations of Association board terms and conditions of service.

Email your application to: [email protected] before 24th April, 2020.


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