Grants Manager

  • Full time
  • 3 months ago
  • Lilongwe
  • Salary 000 / Monthly
  • Job Qualifications Bachelor

Job Description

The Grants Manager, will provide full grant cycle support to CSO sub-grantees under the USAID Ana Patsogolo Activity. The grants cycle includes planning, selection, contracting, reporting and closeout. The Grants Manager will ensure that all financial and administrative aspects of grants and contracts management are efficiently completed, at a high standard of quality, and in full compliance with WEI/Bantwana sub-grants management policies and USAID requirements. The Grants Manager will lead the APA grants management unit and provide support supervision to the Grants Officer and Assistants.

Working closely with the Director of Finance and Administration and the Capacity Building Advisor, they will have the following responsibilities:

Essential Tasks

  • Provide leadership and oversee management of the grants portfolio.
  • Oversee CSO financial administration and reporting to include, but not limited to: preparation and timely submission of sub-grantee reports, development and adjustment of associated budgets, and coordination of budgeted funds.
  • Provide oversight and lead the capacity building approach of partner staff to meet compliance standards and other contractual obligations.
  • Supervise grants officers and work closely with partner staff in supporting grants management.
  • Review partner cash requests and ensure timely disbursements to the partners.
  • Support the budget development process and perform budget analysis duties as assigned by the Director of Finance and Administration or his/her designee.
  • Provide input into periodic work plans and carry out progress reviews of all key outputs and financials (burn rates); monitor and report on partner performance on meeting obligations of partner agreements including targets and reporting deadlines.
  • Prepare quarterly summarized performance reports by partners and consolidate them for submission to management for any further action, with detailed proposals for improvement.
  • Follow up and close all CSO partner issues ensuring that all audit recommendations are addressed.

Grants Administration

  • Prepare sub-grant agreements and ensure sub-agreements are awarded in compliance with USAID and WEI/Bantwana policies.
  • Serve as the liaison between the CSO grantee organizations and WEI/Bantwana and processes contractual actions such as activity modifications, approval for procurement of specialized equipment purchases, and closeouts.
  • Maintain complete and up to date grant files for each sub-grantee which include proposals, evaluation documents, approved budgets, grant contracts, quarterly reports, correspondences, etc.
  • Support grantee audits during implementation and at close-out.
  • Support partners in developing and submitting financial and narrative reports; and ensure that partners manage and track expenses against approved budgets.
  • Propose and take appropriate remedial action on CSO partners that do not comply with the terms and conditions of the grant agreement. This includes follow up on all outstanding disallowed costs and actionable issues emanating from financial reviews and field visit.
  • Manage the release of funds to CSO partners and ensure submission of accountabilities for the advanced funds.
  • Use the Salesforce platform to ensure grant information is captured accurately.

Capacity Building

  • In coordination with Capacity Building Adviser, work with grantees to strengthen institutional capacity in finance and operations systems, compliance, and/or grant award management.
  • Build the capacity of all local partners to ensure they comply with USAID rules and regulations.
  • Participate in organizational capacity assessments for sub-partners, covering the finance and administrative components and support sub-partners to address identified gaps.


  • Maintain and periodically update a CSO grantees trackers that summarizes partner financial positions and performance against their approved budgets.
  • Consolidate and process CSO partner cash reports and financial reports for posting into Quickbooks
  • Monitor financial management of grant funds to ensure consistency with agreed technical plan and actual implementation, and monitor the projected expenditures against their actual incurrence.

Knowledge and Skills

  • Proficient in the use of financial management software to include spreadsheets and/or databases, required;
  • Ability to interpret complex grant funding requirements, submissions, and budget projections.
  • Demonstrated knowledge of granting procedures, from grant start-up, award management, to close out.
  • Demonstrated ability to communicate effectively across a broad spectrum of staff, both orally and in writing and to work effectively with programmatic and M&E staff to coordinate support supervision and implement integrated capacity building approaches.
  • Proven ability to influence policy direction and decisions at the national level.
  • Self-starter with excellent interpersonal and communication skills who takes initiative and leadership.

Qualifications and Education Requirements

  • Bachelor’s degree required,  Master’s degree in Management, Finance and/or  related field preferred.
  • Minimum 7 years’ grants management.
  • Experience working on large US Government funded projects and assistance rules and regulations.

How to apply

Applications will be received until 5 August 2020 or a rolling basis until the position is filled. To apply for this position, please submit a cover letter, CV, and three references (including name, organization, phone number, and email address) to:

Email: [email protected]

with position title in the subject line. Due to the high volume of applications, only shortlisted candidates will be contacted.


Start receiving jobs alerts directly to your email

Job skills