Grants Accountant

  • 4 months ago

    Job Description

    About the position

    To provide effective support to programmes implementation through management of programme funding and implementation systems and activities. He/she will support pre-award financial proposal development efforts, set-up, and post-award management and monitoring of grants and contracts as well as project closure of project financial activities. In addition, he/she will provide support to project teams on compliance to donor rules and regulations providing budgetary oversights on project activities. He/she will be required to build greater capability of the institute in grants and sub-grants management that is aligned with the institute’s program and partnership approaches.

    Main Responsibilities;

    A] Project development & Resources mobilisation

    • Support the translation of project proposal and plan into financial plan.
    • Support project development budgeting process
    • Provide best practice models and tools to ensure exhaustive project costing and full cost recovery
    • Establish and develop effective working relationships with project stakeholders and develop funding projections for outstanding proposals/concept notes.
    • Compute, prepare and submit the annual indirect cost rate. Negotiate the rate with the applicable donor as necessary.
    • The officer should ensure timely reporting, correct interpretation of budgets, etc to ensure the institute maintains good relationships with donors

    B] Donor accounting

    • Coordinates the accounting functions related to sponsored programmes and other restricted accounts
    • Reconciliation of donor statements
    • Timely and accurate donor invoicing
    • Timely donor reporting
    • Management of donor accounts and statements
    • Monitor all budgeted programme expenditures and manage a system for regular monitoring of budget expenses and associated variations.
    • Ensure adequate resources availability for programme implementation.

    C] Programmes accounts management

    • Projects budgeting
    • Projects accounts maintenance
    • Projects reporting. Ensure that financial reports for funders are submitted in a timely manner.
    • Monitoring of grant budgets, expenditures and forecasts of future needs
    • Support to projects managers on projects administration and financial management
    • Maintenance of projects financial management documentation
    • Oversee the collection and maintenance of records on the clients of the Institute for statistical purposes according to confidentiality/privacy policy of the organisation

    D] Management of partners’ accounts

    • Partner statement reconciliation
    • Partners’ financial reports consolidation
    • Partners’ requests/claims verification and reconciliations before forwarding to for approvals
    • Maintenance of partners’ files and documentation
    • Establish and leverage partnerships with implementation consortia members and other stakeholders

    E] Project audit facilitation

    • Plan project audits as per donor and AFIDEP guidelines
    • Support execution of the audit
    • Maintenance of audit files and schedules
    • Custody of programmes contractual and transaction documentation

    F] Partners capacity building

    • Support partners in their financial management activities
    • Partners training and support
    • Regular monitoring of sub-partner budgets and expenditure levels ensuring compliance with contract agreements
    • Provide training & workshops to all grant stakeholders on how to more efficiently and effectively manage their respective grants in following policy, guidelines, and all applicable regulations related to programs

    KEY PERFORMANCE INDICATORS

    • Effective grant contracts administration
    • Up to date programme financial information
    • Proper and complete programmes documentation
    • Effective support to programme teams
    • Accurate and timely projects reports
    • Compliance with donor conditions
    • Complete cost recovery from programme activities
    • Effective overhead rate negotiations with donors

    Qualifications and Requirements;

    • The candidate should possess a minimum of Masters’ degree in Business Administration with a Finance or accounting first degree.
    • Holders of professional accounting/finance qualification will be preferred
    • Minimum of 5 years of relevant experience in international non-profit organisation
    • Demonstrated experience in supporting international development programme activities
    • Proven experience in management of grants and grants contracts, working with and interpreting applicable donor rules and regulations.
    • Demonstrated experience in donor requirements of key donor organisations. Experience in using computerised accounting system.
    • Demonstrated skills in computerized accounting as well as MS office and internet;
    • Strong quantitative and analytical skills especially with long and many spreadsheets;
    • Critical thinking, with excellent writing and communication skills.
    • Additional official language such as French will be an added advantage.
    • Ability to work independently, take initiative, set priorities and see activities through to completion.
    • Meticulous and attentive to details with wide experience in management of budgets.
    • High integrity, hardworking and willing to go the extra-mile to meet deadlines.
    • Excellent interpersonal skills

    Behavioural Competencies

    • Integrity and Ethics: High integrity and ethical behavior in all dealings and ensure that own behavior is consistent with AFIDEP’s values and standards
    • Professionalism: Demonstrates ethics, standards and expertise in all areas of work; highly cautious with etiquette and well groomed
    • Result oriented: Consistently meet set goals, focused and goal oriented. Proactive and responsive to staff and stakeholder needs
    • Cost consciousness: Develop new and innovative ways manage operations of the organization in a cost effective style
    • Team player/ Interpersonal relations: Establish and maintain positive working relationships with others, both internally and externally to achieve the goals
    • Confidentiality: Guarantee open communication and that information is shared with prudence and ensure confidentiality as appropriate.

    How to Apply

    • For Nairobi applicants please send a motivation letter indicating your suitability to this position and a detailed CV which should include three relevant referees to [email protected] not later than 05 February 2021.
    • For Malawi applicants please send a motivation letter indicating your suitability to this position and a detailed CV which should include three relevant referees to [email protected] not later than 05 February 2021.
    • Applications should include the title of the position as the subject of the email.
    • Only shortlisted applicants will be contacted.
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