• 11 months ago
  • Lilongwe
  • Salary MWK 000 / Monthly
  • Number of vacancies 1 opening
  • Job level Officer

Job Description

The Higher Education Students’ Loans and Grants Board (HESLGB) is a statutory body that is mandated to facilitate provision of loans and grants to needy and deserving students that are pursuing higher education in accredited institutions of higher learning. HESLGB is also mandate to facilitate recovery of loans from all former beneficiaries of student loans HESLGB is looking for qualifies and highly motivated individuals to fill the following vacancies.

Title of Post: Director of Finance and Administration
Grade: HES2
Reporting Responsibility: Executive Director
People Responsible for:  Finance and Administration Manager, Finance Officer and Accounts Assistant

Job Summary
Reporting to the Executive Director, the Director of Finance and Administration shall be responsible for providing financial management and administration support on a day to day activities, and ensuring that all HESLGB policies and procedures, regulations, accounting standards and local laws are complied with at all times Ensure smooth, effective and efficient implementation of the mandate and core functions of the organisation.

Key Duties and Responsibilities

The Director of Finance and Administration shall be responsible for the following duties and responsibilities:

  1. Oversees financial budget preparation, monitoring and reporting within the organisation including project development budget, revenue operational budgets and monthly financial statements;
  2. Supervise subordinates both, accounting and administrative staff and in coordination with the Director of Loans assesses professional development needs and opportunities (both in-house and external trainings, seminars etc.). in case of additional in-house development, works with the Director of Loans and other Management Team members to design and implement appropriate targeted trainings;
  3. Authorize expenditures in consultation with Departmental Officers;
  4. Provide financial management support to Departmental Officers as needed in preparation and submission of accurate expense reports, requisition forms and purchase orders on a timely basis;
  5. Monitors financial reporting system that assumes compliance with standard audit requirements;
  6. Coordinates with the Director of Loans and assumes joint responsibility for the production of quarterly and annual reports to the Executive Director, as well as development of department/project budgets;
  7. Performs periodic analysis of organizational costs for use in developing effective and realistic budgets;
  8. Participate in meetings with the Board, Finance and Administration Committee and Management team, coordinates project design and delivery, policy implementation, staff and resource management meetings and report on status of operating budgets;
  9. Ensures the development and maintenance of Standard Operating Procedures (SOPs) for Board activities relating to financial and administration requirements;
  10. Facilitate internal and external audit exercise and implementation of financial audit recommendation;
  11. Orient new staff, both administratively and technically, to policies/ procedures including travel, expenses reports, budget and contractual requirements of projects in collaboration with the Director of Loans;
  12. Ensures that human resource management and administration functions operate appropriately in support of corporate and operational activities;
  13. Participate in management functions of the Board;
  14. In liaison with the Director of Loans, participate with projects officer and management team in seeking new/additional funding for potential departmental projects. Participates in negotiations with potential development partners as needed; and
  15. Performs any other duties as might be assigned by the Executive Director from time to time.

Academic and Professional Qualifications
This position requires a mature, ethical, well-qualified and experienced person, therefore, applicants must have the following academic and professional qualifications;

  • Must possess a Master’s Degree in Accounting, Finance, Business Administration and a professional qualification (ACCA/CIMA/CPA);
  • Must possess five (5) years of post-qualification experience at senior management level with highly reputable organisations, preferably public organisations; and
  • An active member of ICAM.

Required Competencies

  • Ability to prioritise work efficiently;
  • Ability to work independently;
  • Strong planning and organizational skills;
  • Excellent in communication, interpersonal, presentation, facilitation and analytical skills;
  • Self-motivated, assertive and action oriented;
  • Strategic thinker of high integrity;
  • High level of diplomacy and ability to work with teams;
  • Problem solving and organisation skills; and
  • Strong computer skills with knowledge of computerized accounting system

Interested applicants should send their application letters and detailed Curriculum Vitae including three traceable referees, including previous employer, not later than 5th June 2020 to:

The Executive Director
Higher Education Students Loans and Grants Board
P/Bag B417 Capital City
Or email: [email protected] or [email protected]
HESLGB is an equal opportunity employer and only shortlisted candidates will be acknowledged.


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