Finance & HR Assistant

  • Full time
  • 3 weeks ago
  • Salary 000 / Monthly
  • Job Qualifications Bachelor

Job Description

Job title: Finance & HR Assistant 

Department:  International Projects – Malawi  General & Administration Position 002

Reporting to:  Accountant

Payband:  Tbc

Incumbent:  Tbc

Manager/Leader:   No

Span of Control:  0

Level / Geography:  Tbc / Malawi

FTE:  100%

Valid from:  31.12.2021

1. OBJECTIVE of the POSITION / OVERALL RESPONSIBILITY (SHORT)

  • Support the Accountant and Country Director in administrative tasks (Finance & Human Resources)

2. MAIN TASKS and OBJECTIVES

  • Administrative tasks for Accountant and Country Director. Which would include: • Tracking employee leave days
    • Attending employee disciplinary hearing
    • Assisting in making bank reconciliations
    • Support in overseeing proper usage of office equipment
  • Prequalification of Employee Applications (e.g. down payments, vacation, …) and advances.
  • Preparation of Salaries for Accountant to finalize. Submitting data for Payroll i.e. accumulated leave days
  • Scanning and Filing Vouchers and other documents of the Finance Department; and upload to SharePoint, answer queries from German Finance Team on vouchers & documents.
  • Keeping HR reports and Database always up-to date (digital & paper); and following up on employee missing records
  • Prepare employment contracts based on templates.
  • “Run Errands” to bank and other institution as required.

3. EDUCATION and QUALIFICATIONS

  • Diploma or Bachelor in Business Administration, HR, Finance or related field
  • Work experience in Human Resources
  • Work experience in Finance Administration
  • Computer Literacy: MS Office (esp. MSExcel, MSWord, Outlook)
  • Language Skills: Chichewa (C2), English (C2), German a plus
  • Drivers Licence for cars for at least 3 years


4. SKILLS and REQUIREMENTS

For reasons of better readability, no gender-specific differentiation is made. However, all personal designations apply equally to all sexes

  • Basic HR-Administartion and/or Accounting Knowledge
  • Attention to Detail and very reliable working style
  • Mature, enthusiastic and engaging personality with high level of confidentiality and trustworthiness
  • Cooperative & self-starting working style
  • Good communication & conflict management skills


5. PERSONAL COMPETENCIES

  • Drive for Results
  • Integrity & Trust
  • Standing Alone
  • Business Acumen
  • Ethics and Values
  • Conflict Management

How to apply

Applications should be forwarded to

The Country Coordinator

GoodVisionGlasses

P/Bag 96

Lilongwe

Physical address:  Area 14/62 off Presidential Driveway

Email  [email protected]

Deadline is Friday the 4th Dec 2020

Subscribe

Start receiving jobs alerts directly to your email

Job skills