Job Description

Job title: Finance & HR Assistant 

Department:  International Projects – Malawi  General & Administration Position 002

Reporting to:  Accountant

Payband:  Tbc

Incumbent:  Tbc

Manager/Leader:   No

Span of Control:  0

Level / Geography:  Tbc / Malawi

FTE:  100%

Valid from:  31.12.2021

1. OBJECTIVE of the POSITION / OVERALL RESPONSIBILITY (SHORT)

• Support the Accountant and Country Director in administrative tasks (Finance & Human Resources)

2. MAIN TASKS and OBJECTIVES

• Administrative tasks for Accountant and Country Director. Which would include: • Tracking employee leave days
  • Attending employee disciplinary hearing
  • Assisting in making bank reconciliations
  • Support in overseeing proper usage of office equipment
• Prequalification of Employee Applications (e.g. down payments, vacation, …) and advances.
• Preparation of Salaries for Accountant to finalize. Submitting data for Payroll i.e. accumulated leave days
• Scanning and Filing Vouchers and other documents of the Finance Department; and upload to SharePoint, answer queries from German Finance Team on vouchers & documents.
• Keeping HR reports and Database always up-to date (digital & paper); and following up on employee missing records
• Prepare employment contracts based on templates.
• “Run Errands” to bank and other institution as required.

3. EDUCATION and QUALIFICATIONS

• Diploma or Bachelor in Business Administration, HR, Finance or related field
• Work experience in Human Resources
• Work experience in Finance Administration
• Computer Literacy: MS Office (esp. MSExcel, MSWord, Outlook)
• Language Skills: Chichewa (C2), English (C2), German a plus
• Drivers Licence for cars for at least 3 years

4. SKILLS and REQUIREMENTS
For reasons of better readability, no gender-specific differentiation is made. However, all personal designations apply equally to all sexes

• Basic HR-Administartion and/or Accounting Knowledge
• Attention to Detail and very reliable working style
• Mature, enthusiastic and engaging personality with high level of confidentiality and trustworthiness
• Cooperative & self-starting working style
• Good communication & conflict management skills

5. PERSONAL COMPETENCIES

• Drive for Results
• Integrity & Trust
• Standing Alone
• Business Acumen
• Ethics and Values
• Conflict Management

How to apply

Applications should be forwarded to

The Country Coordinator

GoodVisionGlasses

P/Bag 96

Lilongwe

Physical address:  Area 14/62 off Presidential Driveway

Email  [email protected]

Deadline is Friday the 4^th Dec 2020