Job Description

Banja La Mtsogolo (BLM) is a Malawian Non-Governmental Healthcare Organization established in 1987. BLM provides quality Family Planning and Reproductive Healthcare including HIV/AIDS information and interventions. BLM is a senior member of the Marie Stopes International (MSI) Partnership which
works in 43 countries. BLM exists to improve quality of life in Malawi through family planning and reproductive health care services. BLM serves over 800,000 clients annually and makes a significant contribution to national family planning objectives. The organization has national coverage, operating through 25 clinics, and numerous outreach clinic sites.

Applications are invited from suitably qualified candidates to fill the vacant position of Filing Assistant to be based at the Head Office in Lilongwe.

Role Purpose
‘’Provide Support to review processes for donor funded project financial reporting through transaction documentation such as scanning, photocopying and referencing also ensuring all donor submissions have relevant compliance attachments which reconcile to the report transaction listing’’.

Job Responsibilities

•  Ensure monthly Project files are filed in sequential order.
• Referencing monthly Listings to photocopied documents.
• Photocopying documents and filing them orderly.
•  Ensure all monthly Project Timesheets are submitted and reconciled.
• Checking that all Project documents bare the exact Project codes.
• Verifying that compliance documents are attached to all Project vouchers.
• Any other duties as may be assigned

Key Competencies and Qualifications

• Minimum Diploma in any related field
• Two years’ experience in office management duties
• Microsoft Excel proficiency.
• Basic understanding of documentation and Office IT equipment

Skills and Experience

• Competent keyboard skills.
• Good communication Skills (Grammar and Spelling)
• An ability to work individually and as part of a team.
• The ability to concentrate for long periods of time and at odd hours.
• Attention to detail.
• Document filling skills.
• Internet communication ability.

Personal Attributes
Highly self-sufficient & self-serving, innovative, inspirational and persuasiveness, collaborative approach to team working, strong personal commitment to the goals of BLM, and the vision to put into practice

Contract Start date
The incumbent will be required to start performing their duties mid October 2020.

Reporting Line
The incumbent will be reporting to the Project Accountant
If you are interested and you meet the above requirements, please send your curriculum vitae and cover letter including names and contact details of at least three traceable referees as follows:

• One reference from your current employer or most recent employer
• One reference from your previous employer

Or

• One reference from your last employer and
• One reference from your last but one employer

All applications should be addressed to:
The Human Resource Director
Banja La Mtsogolo
P.O. Box 1854
LILONGWE.

E-mail: [email protected]; to reach him not later than Wednesday 7th October 2020.