ADMINISTRATIVE ASSISTANT

  • Full time
  • 2 months ago
  • Job Qualifications Bachelor

Job Description

CCAP Nkhoma Synod Health Department invites applications from qualified and well experienced applicants for the position of Administrative Assistant to join us as we expand our Physician Training Programs and move towards our vision as a teaching hospital. As we prepare to add Surgical Training (PAACS) alongside our Family Medicine Training Program, the Administrative Assistant will be responsible for providing general Administrative and Secretarial support to both Pan-African Academy of Christian Surgeons (PAACS) and Family Medicine (FM) training programs. The programs are aimed at training the Medical Doctors to become Surgeons and Family Medicine Specialists_ The training is open to both local and international Doctors.

The Administrative Assistant will report to the Director of Medical Education but will work closely with all faculty heads in the two programs.

Job Purpose
The Administrative Assistant will be working alongside with our doctors and make the learning center an excellent cornerstone of learning and teaching at Nkhoma Hospital by providing general administrative and Secretarial support to the training programs.

This is a two-year employment and renewable upon availability of funds and satisfactory performance.

MAIN DUTIES/RESPONSIBILITIES

Managing logistics and coordination of space and resources for Nkhoma Mission Hospitals’ advanced medical training programs:

  • Maintains schedule for the Learning Center activities: teachings, visiting students needing study time and space
  • Keeps the Learning Center and its resources in good working order and reports maintenance needs:
  • Oversees use of computers, enforces limits on usage of internet and controls noise according to Learning Center Policy.
  • Ensures that breakroom and printing/internet services are appropriately stocked and accessible for residents and faculty.
  • Coordinates with Accounts for purchases for Learning Center and Training Programs.

Assisting with all personnel arrangements for the training programs:

  • Organizes schedules. report and other paperwork for Family Medicine and PAACS Residents.
  • Assists Registrars with logistics for Health Center visitations,
  • Organizes logistics for residency everts such as retreats and conferences
  • Ensures that visiting PAACS or COSECSA residents have appropriate Malawian VISAs, Medical Licenses and credentials.
  • Manages PAACS and Family Medicine houses as per Hospital Policy.
  • Maintains a multi-year calendar and schedule together with Program Director.

As the training programs grow, the duties of this position may be expanded to include:

  • Maintains and submits quarterly General Surgery PAACS budget.
  • Works with Hospital Finance Department for detailed tracking and monitors all project accounts
  • Manages Assets of Learning Center and resident housing

QUALIFICATIONS AND ATTRIBUTES 

  • Advanced Diploma in Business Management/Human Resources Management.
  • Secretarial Skills
  • Program Planning Skills
  • Good Communication Skills
  • Conflict Resolution Skills
  • Accounting Skills
  • Computer Skills, Including Excel package
  • A minimum of 2 years’ experience in the same field or related

Note: All applicants should be conversant with the teachings and traditions of CCAP Nkhoma Synod. Those who already applied should reapply.

Applications must be submitted together with copies of certificates and detailed Curriculum Vitae which should include names and detailed contacts of at least three traceable referees and applicant’s current working phone numbers. These should be sent to the following address by close of business on 29th August, 2020.

The Human Resource Management Officer
Nkhoma Hospital
P. O. Box 48
NKHOMA

Alternatively, applications may also be sent to the following email address: [email protected]

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