Finance and Administrative Manager

  • 7 months ago
  • Salary MWK 000 / Monthly
  • Number of vacancies 1 opening
  • Job experience 7 years

Job Description

Abt Associates seeks a Finance and Administrative Manager for a United States Agency for International Development (USAID)-funded contract to refine the early grade reading assessment system in Malawi and build the capacity of communities, teachers, and Ministry of Education, Science, and Technology (MoEST) to consistently use this system to improve learner outcomes.  Under the supervision  of the  Malawi’s Chief of Party (COP) the Finance and Administrative Manager (F&A) will and oversee and direct all aspects of financial and administrative support for the YESA Project in country Lilongwe, Malawi.

Key Roles and Responsibilities

  • Develop, manage, and monitor project budgets and annual workplans
  • Prepare accurate financial reports, and monthly cash fund requests in close coordination with senior project staff
  • Prepare annual site office revenue projections and update budget tracker forecast on a monthly basis
  • Ensure that the project operations are in compliance with all USAID and Abt policies and procedures
  • Support general operations and closedown of the YESA program
  • Manage the financial operations and financial reporting of the country program, providing guidance, training  and technical assistance to financial and non-financial management personnel
  • Supervise and coach the project Accountants and other Administrative staff
  • Create and maintain financial reporting and tracking systems that provide basic data measurements on financial performance of project activities and develop/recommend cost cutting and compliant strategies to implement the project with less resources
  • Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices
  • Manage the timely submission of the monthly field expenses (ROV) to the headquarters office
  • Serve as the project’s contact with the client on finance and administrative issues, participating in discussions on contract issues and actions, and following up on related client requests and concerns
  • Support the development, execution, and management of subcontractor and consultant agreements
  • Develop and implement systems to streamline financial practices and procedures
  • Inform and maintain project financial analyst and project operation analyst at Headquarters updated on all contractual, financial and legal issues affecting the project
  • Perform random audits of inventory to make sure inventory reports prepared by operations team are always accurate and up to date
  • Oversee Human Resource activities affecting the project including but not limited to the hiring, termination, benefit tracking and legal disputes affecting current and former site office personnel

Preferred Qualifications

  • Masters Degree (desirable), in Business , Administration, or other relevant field
  • At least ten (10) years of professional experience managing financial and contractual aspects of large international development projects, preferably USAID-funded projects
  • Significant experience managing and supervising financial and procurement management personnel
  • Familiarity with US Government Cost Accounting Standards
  • Strong analytical and computer skills including excel, with an emphasis on budget and financial analysis
  • Experience with Quicken and QuickBooks highly desirable
  • Fluency in English

Minimum Qualifications

  • Master’s degree and 6-8 years of experience OR the equivalent combination of education and experience

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